Protecting your personal information is important to the Kalamazoo Institute of Arts, 314 S. Park St, Kalamazoo, MI 49007, USA ("KIA" or "we", "us", "our"). Please note that KIA is located outside of the European Union, in the United States, and thus in addition to the General Data Protection Regulation (whenever applicable), U.S. law may apply to certain aspects of having your data collected and processed.
The Type of Information We Collect
Information You Provide to Us
Based on the consent granted (provided that no other circumstance when processing Personal Information without consent legally applies), we collect information that you have provided to contact you or to identify you personally, such as your name, company name, email address, postal address, phone number, or any other information that identifies you ("Personal Information"). We also collect aggregate information (such as how users access the website). As is true with most websites, we gather web server log file information automatically, such as your browser type, IP address, referring/exit page, and operating system.
If you choose to provide us with personal information by sending an email, or by filling out a form with your personal information and submitting it through our website, we use that information to respond to your message and to help us provide you with information or material that you request. If provided, personally identifiable information is maintained in a database that is regularly purged. We do not give, share, sell, or transfer any personal information to a third party unless required by law.
Provided that you grant consent, you may also submit your resume via email. This information will be reviewed by our Human Resource department for recruitment purposes only. If positions are not available at the time of submission, the KIA will store your resume for at least one year so that we may review it for future opportunities. Your Personal Information gathered for the purpose of recruitment will not be shared or transferred to any other third party.
The KIA will never knowingly collect information from children. For consent to be valid, it must be granted by an individual of 16-years old or older. By consenting to this policy, you declare you are 16 years or older. If, despite the language of the consent, it is found that information is collected from a child below the age of 16, that user would be notified that his or her Personal Information cannot be accepted, and that Personal Information would be removed from our records immediately.
How We Use Personal DataWe use your Personal Information to provide marketing services, not to mine or sell your data. We use your Personal Information to provide services to you and to communicate with you by email, track visitor utilization of the site, and market our services.
Reasons We Share Personal DataPersonal Information we gather is for internal use only and we will not authorize the release of this information to anyone outside the KIA, except as clearly described below.
Should you breach our Terms of Service, or if we are under a duty to disclose or share your personal data in order to comply with any legal obligations, we may disclose your information to a relevant authority. This may include exchanging information with other companies and organizations for the purposes of fraud protection and risk reduction. Specifically, we may release the information we collect to third parties when we believe it is appropriate to comply with the law, to enforce our legal rights, to protect the rights and safety of others, or to assist with industry efforts to control fraud, spam or other undesirable conduct.
How Long Do We Store Your DataThe KIA will keep contact form data for at least one year. The KIA will keep applications for job postings for at least one year so that we may review it for future opportunities. Your Personal Information gathered for the purpose of recruitment will not be shared or transferred to any other third party. The KIA will keep information on class registration, donations and memberships for at least one year.
Authorized third parties
How to Request Access, Update, Rectification, Erasure, and Restriction of Processing of
To access, review, update, amend, erase, or restrict processing of Personal Information, please email us at firstname.lastname@example.org or call (269) 349-7775. You may opt out of future contact via the same method.
The KIA will take commercially reasonable efforts to provide you with an accounting of the Personal Information we may have within a reasonable period of time. If we are unable to process your request, you will be provided with an explanation.
At the KIA the security of the Personal Information that you submit via our website is our priority. We use reasonable administrative, technical, and physical safeguards to protect your information from loss, unauthorized access, unauthorized destruction, use, modification, or disclosure of information and require the same controls from our affiliates.
You may contact the KIA at any time by emailing us or call (269) 349-7775 to request access to your Personal Information, to have it rectified, erased, and/or to restrict its processing. You may also request to have your Personal Information provided to you in a structured, commonly used, and machine-readable format, as well as to have it transmitted to another entity at your request.
Changes to This PolicyWe reserve the right to change this notice at any time. We will post a notice of the effective date of changes to the Policy on our website.
Right to Lodge a ComplaintIf you feel that the KIA does not comply with this policy or violates the law, you are entitled to lodge a complaint with a supervisory authority in the Country/EU Member State where you reside.
Updated August 1, 2018