Employment at the KIA
The Kalamazoo Institute of Arts is a leading nonprofit art museum and school. Since 1924, the institute has offered art classes, exhibitions, lectures, events, activities and a permanent collection. The KIA's mission is to cultivate the creation and appreciation of the visual arts in West Michigan. We believe the visual arts are for everyone. They inspire, fulfill, and transform. Throughout the Kalamazoo Institute of Arts, numerous individuals work every day to enrich the lives of others through the visual arts. In addition, faculty members in the Kirk Newman Art School instruct students of all ages in a wide variety of media. The KIA is an equal opportunity employer that offers a competitive salary and benefits package that includes medical, dental, life, retirement savings, and more.
Full time exempt
Summary: The Registrar oversees all aspects of the permanent collection (4,700 objects) including accessioning and documenting, maintaining electronic and physical records, inventory, storage, monitoring condition of objects, and safeguarding objects from damage, either physical or environmental. The Registrar also oversees loans for temporary exhibitions and collection loans, including shipping and packing, condition reporting, and inventory control.
Duties and Responsibilities:
- Creates, compiles, maintains and updates as necessary legal documents, histories of use and physical histories of permanent collection objects, including legal forms, permanent collection database and files, loan, conservation, condition, publication, exhibition, insurance and location records.
- Conducts other research on permanent collection objects as necessary, including copyright research and securing permissions for image use. Manages rights and reproduction requests for KIA objects.
- Maintain collection database (using The Museum System "TMS), including system specifications and software choices, data standards, data input, reports and forms. Develops and implements regular inventory projects.
- Disseminates information as needed to other departments, researchers, and students. Uploads the collection and its associated images into eMuseum. Updates collection and exhibition pages of website.
- Serves as KIA Archivist "organizes archives, incorporates new archival material, responds to information requests (both internal and external).
- Accepts and processes donations of temporary objects. Manages the objects disposition (i.e., disposal, sale, or accession)
- Collections Management:
- Facilitates care and control of collections on site, monitors condition of objects; implements collection policies.
- Oversees object movement, internal and external.
- Maintains and controls storage areas, develops storage methods.
- Prepares grant reports as necessary.
- Contracts for outside services as needed, including conservation, shipping, insurance, and photography.
- Monitors physical environment in storage areas and galleries. Communicates with facilities staff regarding issues.
- Supports the director of collections and exhibitions in managing the monthly collection advisory committee meeting. Compiles agendas and financial statements, takes minutes, and communicates with committee members.
Qualifications: B.A. with course work in art, art history, or museum studies or equivalent experience preferred. Minimum of three years of experience, five years preferred, as a museum registrar. Qualified candidates should forward a resume and cover letter detailing how your experience relates to this position to firstname.lastname@example.org with Registrar in the subject line or by mail to Kalamazoo Institute of Arts, 314 S. Park Street, Kalamazoo, MI 49007. Applications accepted until position is filled. No phone calls please .
Director of Finance and Personnel
Oversees all financial and human resource functions of the organization under the direction of the Executive Director
- Serve primarily as the Chief Financial Officer.
- Prepare accurate and timely monthly and annual financial reports for the Board, Executive Director, staff and outside organizations
- Establish and maintain an appropriate system of internal controls for the handling and recording of revenue/cash receipts and disbursements
- Oversee the bookkeeping function including the maintenance of the general ledger, accounts payable, accounts receivable and payroll
- Forecast and monitor the cash flow needs of the organization
- Account for all operating and investment accounts
- Lead the staff in preparing the annual budget and assist in achieving Board approval
- Prepare supporting information for the annual audit and coordinate activities with outside audit firm
- Act as the liaison with and attend the meetings of the Endowment, Finance and Personnel Committees
- Oversee all federal and state financial and personnel reporting
- Establish and maintain all personnel policies and records to ensure compliance with federal and state laws
- Work with other senior staff members to address issues related to employee hiring, work performance, discipline and if necessary, termination
- Negotiate and manage the organization s general insurance coverage as well as the organization s employee insurance and retirement benefit plans
- Act as the primary liaison with the organization s outside Information Technology Managed Service provider
- Supervise receptionists, bookkeeper and Gallery Shop manager
- Ensure that the Information Desk is staffed during both business-only and public hours, and during special events and that staff properly records and tracks museum admission receipts and overall attendance
- Oversee the operation of the Gallery Shop
- Perform other duties as assigned by the Executive Director
- Bachelor s degree with major in finance, accounting or similar field
- Seven years work experience with responsibilities similar to above
- Knowledge and prior experience in non-profit business practices
- Excellent organizational and interpersonal skills, expert level written and verbal communication skills and the ability to build relationships with members/donors/clients and internal staff
- Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point). Experience with Raiser s Edge and Financial Edge software a plus
- Knowledge and experience with HR practices and familiarity with laws and regulations affecting the same (ERISA, IRS, FLSA, ADA, FMLA and others)
Qualified candidates should forward a resume and cover letter detailing how your experience relates to this position to email@example.com with Director of Finance in the subject line or by mail to Kalamazoo Institute of Arts, 314 S. Park Street, Kalamazoo, MI 49007. No phone calls please.
The KIA is an equal opportunity employer that offers a competitive salary and benefits package that includes medical, dental, life, retirement savings, and more.