Employment at the KIA

The Kalamazoo Institute of Arts is a leading nonprofit art museum and school. Since 1924, the institute has offered art classes, exhibitions, lectures, events, activities and a permanent collection. The KIA's mission is to cultivate the creation and appreciation of the visual arts in West Michigan. We believe the visual arts are for everyone. They inspire, fulfill, and transform. Throughout the Kalamazoo Institute of Arts, numerous individuals work every day to enrich the lives of others through the visual arts. In addition, faculty members in the Kirk Newman Art School instruct students of all ages in a wide variety of media.

The KIA is an equal opportunity employer that offers a competitive salary and benefits package that includes medical, dental, life, retirement savings, and more.

Job Openings

Director of Finance and Personnel
Full-Time, Exempt
Oversees all financial and human resource functions of the organization under the direction of the Executive Director


  • Prepare accurate and timely monthly and annual financial reports for the Board, Executive Director, staff and outside organizations
  • Establish and maintain an appropriate system of internal controls for the handling and recording of revenue/cash receipts and disbursements
  • Oversee the bookkeeping function including the maintenance of the general ledger, accounts payable, accounts receivable and payroll
  • Forecast and monitor the cash flow needs of the organization
  • Account for all operating and investment accounts
  • Lead the staff in preparing the annual budget and assist in achieving Board approval
  • Prepare supporting information for the annual audit and coordinate activities with outside audit firm
  • Act as the liaison with and attend the meetings of the Endowment, Finance and Personnel Committees
  • Oversee all federal and state financial and personnel reporting
  • Establish and maintain all personnel policies and records to ensure compliance with federal and state laws
  • Work with other senior staff members to address issues related to employee hiring, work performance, discipline and if necessary, termination
  • Negotiate and manage the organization s general insurance coverage as well as the organization s employee insurance and retirement benefit plans
  • Act as the primary liaison with the organization s outside Information Technology Managed Service provider
  • Supervise receptionists, bookkeeper and Gallery Shop manager
  • Ensure that the Information Desk is staffed during both business-only and public hours, and during special events and that staff properly records and tracks museum admission receipts and overall attendance
  • Oversee the operation of the Gallery Shop
  • Perform other duties as assigned by the Executive Director

Job Qualifications:

  • Bachelor's degree with major in finance, accounting or similar field
  • Seven years work experience with responsibilities similar to above
  • Knowledge and prior experience in non-profit business practices
  • Excellent organizational and interpersonal skills, expert level written and verbal communication skills and the ability to build relationships with members/donors/clients and internal staff
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point). Experience with Raiser's Edge and Financial Edge software a plus
  • Knowledge and experience with HR practices and familiarity with laws and regulations affecting the same (ERISA, IRS, FLSA, ADA, FMLA and others)


Qualified candidates should forward a resume and cover letter detailing how your experience relates to this position to jobs@kiarts.org with Director of Finance in the subject line or by mail to Kalamazoo Institute of Arts, 314 S. Park Street, Kalamazoo, MI 49007. No phone calls please. Applications due by 8 pm Wednesday, February 8, 2017

Director of Advancement
Full Time

The Director of Advancement is a motivated development and communications professional with exceptional writing, organizational and people skills. The candidate will foster a culture of philanthropy within the KIA and the community by effectively communicating the KIA's purpose, elevating our profile, and raising resources to help meet our ambitious goals. This critical member of our senior management team will create, lead, and implement our development strategy, and mobilize resources and partnerships to rapidly grow the KIA's impact through exhibitions, art school, programs and events; and will establish a model for excellent donor stewardship. This position will lead the Office of Advancement, and report directly to the Executive Director, and will supervise four team members.

Strategy, vision and leadership:

  • In partnership with the Executive Director and Board of Directors, create and implement a comprehensive development strategy which supports the KIA s mission and strategic vision through individual giving, corporate sponsorship, membership, and planned giving.
  • Develop and implement an integrated, strategic communications and marketing plan to advance the museum's brand identity; broaden awareness of its mission and services; and foster the institute's leadership s ability to cultivate and enhance meaningful relationships with key donors and external audiences.

Development and Communications operations:

  • Lead development of all aspects of a major gifts program, including program design, messaging, research and analysis, and closure strategies. Cultivate, solicit and steward individual and corporate donors and advise and coach the Executive Director, staff, Board members, and other volunteers to be maximally effective at fundraising.
  • Lead development aspects of and implement a planned giving strategy for the KIA.
  • Oversee volunteers efforts to execute fundraising appeals to achieve maximum results. Continuously seek out and evaluate new cultivation and fundraising event opportunities.
  • Provide overall guidance on institutional funding strategy, working with Executive Director and Advancement Committee. Coordinate all Advisory Board Advancement Committee Meetings.
  • Oversee all membership, marketing, grant writing and special events activities and facility rentals.
  • Oversee the development, evolution and implementation of the Institute s communications and marketing strategy. Develop a strong plan to identify target audiences/funders, appropriate messages, channels, activities, and public relations opportunities to increase the museum s name recognition, branding and messaging.
  • Develop plan for leveraging traditional media partnerships and maximizing digital media, including Twitter, Facebook, email blasts, and the KIA website to reach our audiences. Assist in the development of new electronic and printed brochures and website.
  • Oversee activities of a diversified fundraising and communications operation, including implementing overall plans and budgets, ensuring effectiveness of systems and procedures; leveraging databases and relationship management tools to achieve maximum effectiveness.
  • Work with full and part-time KIA team members to carry out administrative tasks related to development and communications.

The ideal candidate will have the following qualifications:

  • Minimum of five years of experience in an executive leadership role. Art museum/art school experience a plus.
  • An innovative strategic thinker with demonstrated success in the creation and implementation of development and communications strategies to advance an organization's goals
  • Demonstrated track record in designing and leading major donor programs, including personally soliciting donors; experience designing and managing fundraising events.
  • Strong background in marketing and communications
  • Excellent verbal and written communication skills, including successful writing and editing experience
  • Demonstrated conceptual skills and analytical capabilities
  • Donor and volunteer service mindset
  • Energetic, organized leader with proven abilities to create a sense of team within the entire staff of the KIA
  • Fully vested to the KIA's mission.

Qualified candidates should forward a resume and cover letter detailing how your experience relates to this position to jobs@kiarts.org with Director of Advancement in the subject line or by mail to Kalamazoo Institute of Arts, 314 S. Park Street, Kalamazoo, MI 49007. No phone calls please. Applications are open until filled.

Assistant Curator for Youth and Family Programs
Full Time

Reporting to the Director of Museum Education, the Assistant Curator for Youth and Family Programs provides vision for and implements activities, materials and programs designed to serve family and youth audiences. S/he works to leverage program impact and expand museum audiences through internal collaborations with the Kalamazoo Institute of Art's Kirk Newman Art School and maintains and develops relationships with external constituencies including area pre-K-12 school community and other community organizations serving youth and families. S/he will be a leader in promoting the value of arts education opportunities offered by the KIA in building college/career ready skills in our community's children and youth.


Family Programs: Provide leadership and staff support for family programs that promote visual literacy and literacy skills throughout the entire KIA organization.

  • Tasks include supporting volunteer program leaders, securing volunteers and guest speakers/artists, providing supplies requested, arranging facility logistics, promotion of programs for Art Detectives programs and others. Propose/create materials to enhance KIA visits such as Family Guides, on-line materials, interpretive labels, and workshops for parents and other materials to introduce the KIA to family audiences. Be or become a trained VTS facilitator. Convene and run Parent Advisory group to advise on services, programs and offerings for families. Offer VTS workshops to parent groups and KIA Art School faculty.

PreK-12 Tours: Enhance school partnerships through outreach to teachers, principals and administrators. Ensure tour content and educator resources align with PreK-12 curricula for school tours, ArtLab tours, and pre-school tours. Work with Curator of Education to develop content and teaching/learning experiences for school tours. Coordinate potential Visual Thinking Strategy (VTS) pilot program in school setting.

  • Tasks include marketing to and communicating with schools and organizations, managing all aspects of tour reservation process and providing excellent service to customers, coordinating tour information and schedule for various internal staff, creating educator materials to support tour programs. Coordinate future VTS program training and evaluation.

Annual Young Artists of Kalamazoo County Exhibition: Celebrate the importance of art in schools through an exhibition of artwork by 50+ K-8 Kalamazoo County schools.

  • Tasks include communicating with schools, creating appropriate forms and promotional flyers, organizing pick-up and drop-off of materials and artwork, coordinating and assisting with installation, organizing receptions, coordinating de-installation and art work return.

Annual Juried Teen Exhibitions: Offer the teens an opportunity to share art and films at annual Teen Filmmaker Competition and High School Area Show.

  • Tasks may include event coordination, assisting exhibition installation, jury process, and promotion.

Upjohn Mason Grandchildren Interactive Gallery: Develop activities and tools for families to enjoy art viewing together and build visual literacy skills.

  • Tasks include developing new activities and materials appropriate for family and youth visitors and checking and maintaining the space regularly.

Outreach: Develop and maintain partnerships with community organizations serving youth and families. Coordinate a traveling exhibition for KRESA Education for the Arts, the KIA's artGirls program, and other offsite youth and family programs. Create/support symposia and professional development opportunities for schools and education community.

Program Evaluation: Devise and implement evaluation tools to measure program effectiveness of museum education programs in meeting goals and audience needs. Provide information, reports and statistics needed for grant applications and reports.

Other: Attend department and other meetings as requested. Track program attendance and provide statistics. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

Qualifications, Skills and Abilities:

  • Bachelor's degree in Art Education, Art History, Museum Studies or Fine/Studio Art and experience as a teacher; Master's degree preferred. Familiarity and training in the VTS methodology highly desired.
  • Minimum 2 years proven leadership experience as teacher and/or administrator in a school or museum setting is required along with the strong writing, verbal, and public speaking skills needed for interacting with parents, educators, volunteers, museum staff and other constituencies.
  • Effective project management, organizational, teaching, and research skills are necessary along with a sound knowledge of art history and current trends in classroom and museum teaching strategies.
  • Aptitude for detail and ability to work both independently as well as in a team setting to develop programs and materials.
  • Proficiency in Microsoft Office, including Access, social media platforms and design software is required.

Physical Job Requirements:
While performing this job, the employee will be required to sit, stand and walk, to lift up to 30-50 lbs. occasionally, do close work with a computer monitor and perform repetitive hand movements. Employee must be able to communicate verbally.

Qualified candidates should forward a resume and cover letter detailing how your experience relates to this position to jobs@kiarts.org with Assistant Curator in the subject line or by mail to Kalamazoo Institute of Arts, 314 S. Park Street, Kalamazoo, MI 49007. No phone calls please. Applications close Friday, February 24.